Supervisor, Accounts Payable (Finance)

POSITION TITLE: Supervisor, Accounts Payable (Full-Time Regular) (Classified)
REQUISITION #: req8126
DEPARTMENT: Accounting and Treasury
LOCATION: 215 OFFICE BLDG
BENEFIT CATEGORY: Classified (Non-CBU) View Classifications & Benefits
EMPLOYMENT TYPE: Full-Time Regular
ANNUAL SALARY RANGE: $56,419.00 - 94,023.00 (Salaries are paid biweekly)
ANNUAL ANTICIPATED HIRING RANGE: $63,000.00 - 78,000.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 6/11/2025.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check required.

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, children) - eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
• Retirement + company contributions - after 6 month probation period and immediate vesting
• Flexible spending: Medical expenses FSA, dependent FSA or both
• Employee Assistance Program: counseling, legal, financial assistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee/family onsite health clinic
• Learning and development opportunities at all levels in the organization with opportunities for career mobility
• Collaborative work environment

To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure

Job Summary

The Accounts Payable Supervisor is directly responsible for managing the accounts payable function of the City. This work ensures the accurate and timely processing of payments, and the maintenance of related accounts reflected in the City's financial statements. The role upholds fiduciary responsibilities by overseeing proper procedures in the disbursement of funds for goods and services. This position provides leadership, supervision, and direction to the Accounts Payable team to support operational efficiency, compliance, and service excellence.

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• Directs Accounts Payable team by overseeing the collection, calculation and accurate entry of data into the City's financial systems.
• Manage and facilitate communication between cross-functional teams including Accounting, Purchasing and teams outside of Financial Services.
• Maintains staffing levels by recruiting, mentoring, coaching, and training AP personnel to ensure high team performance.
• Investigates and resolves vendor and customer complaints and issues related to accounts payable.
• Oversee the City's yearly Unclaimed Property process in partnership with the Accounting team, including data preparation and claims management.
• Manages the annual employee Wireless Renewal Process and provides oversight for ongoing wireless reimbursement activities.
• Administers the City's purchasing card program, ensuring compliance with policies and facilitating training and reporting as necessary. Provides oversight and enforcement of the City's travel reimbursement policies and procedures, supporting employees and ensuring proper documentation.
• Oversight of the City's travel reimbursement policies and procedures
• Ensures compliance with internal controls, accounting policies and regulations in all areas of AP, including vendor management, invoice processing, disbursements, and documentation retention.
• Supervises weekly AP processing activities, including vendor setup, tax maintenance, payment requests, recurring transactions, and year-end tax filings (e.g. 1099).
• Identifies opportunities for process improvements and facilitates the implementation of enhanced systems and workflows to optimize efficiency.
• Develops and monitors key performance indicators (KPIs) to measure success, accountability, and outcomes of improvement initiatives.

Management Responsibilities

Yes

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.
• Experience building teams and implementing practices to lead others well in an inclusive, high-performance organization. Skill in integrating and synthesizing others' viewpoints to build alignment of diverse perspectives to achieve results.
• Capable of creating conditions of emotional safety and demonstrates self-awareness and regulation in responding to others.

Required Knowledge Skills and Abilities

• In-depth knowledge of Accounts Payable processes, procedures, and best practices.
• Demonstrated experience working with and managing AP functions within large Enterprise Resource Planning (ERP) systems.
• Strong analytical and problem-solving abilities with a focus on resolution and customer service.
• Excellent verbal and written communication skills to interact effectively with internal teams, management, and external vendors.
• High proficiency in MS OfficeSuite (Excel, Word, Outlook), and familiarity with large-scale financial systems and reporting tools.
• Strong understanding of math and accounting principles, with the ability to analyze and reconcile data accurately.
• Working knowledge of IRS regulations related to vendor tax reporting and compliance, including 1099 requirements.
• Broad understanding of GAAP and public sector accounting standards.

Required Qualifications

MinimumPreferredCollege degree or equivalent work experience. Some positions may require functionally related certification or advanced degrees High School Diploma or GED and or functionally related licenses or certificates

Experience Requirements

• Two years of experience providing transactional accounting support.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

The content in this posting was created for recruitment purposes. To view the full job description click the link below.

Supervisor, Accounts Payable

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.

BACKGROUND CHECK REQUIRED.

Note: Some information in your application may be public information under the Colorado Open Records Act.Job Summary

The Accounts Payable Supervisor is directly responsible for managing the accounts payable function of the City. This work ensures the accurate and timely processing of payments, and the maintenance of related accounts reflected in the City's financial statements. The role upholds fiduciary responsibilities by overseeing proper procedures in the disbursement of funds for goods and services. This position provides leadership, supervision, and direction to the Accounts Payable team to support operational efficiency, compliance, and service excellence.

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.
Directs Accounts Payable team by overseeing the collection, calculation and accurate entry of data into the City's financial systems.Manage and facilitate communication between cross-functional teams including Accounting, Purchasing and teams outside of Financial Services.Maintains staffing levels by recruiting, mentoring, coaching, and training AP personnel to ensure high team performance.Investigates and resolves vendor and customer complaints and issues related to accounts payable.Oversee the City's yearly Unclaimed Property process in partnership with the Accounting team, including data preparation and claims management. Manages the annual employee Wireless Renewal Process and provides oversight for ongoing wireless reimbursement activities.Administers the City's purchasing card program, ensuring compliance with policies and facilitating training and reporting as necessary. Provides oversight and enforcement of the City's travel reimbursement policies and procedures, supporting employees and ensuring proper documentation.Oversight of the City's travel reimbursement policies and proceduresEnsures compliance with internal controls, accounting policies and regulations in all areas of AP, including vendor management, invoice processing, disbursements, and documentation retention.Supervises weekly AP processing activities, including vendor setup, tax maintenance, payment requests, recurring transactions, and year-end tax filings (e.g. 1099).Identifies opportunities for process improvements and facilitates the implementation of enhanced systems and workflows to optimize efficiency.Develops and monitors key performance indicators (KPIs) to measure success, accountability, and outcomes of improvement initiatives.
Management Responsibilities

Yes