Program Associate (Finance)

Summary:

The Program Associate, Community Initiatives, provides essential coordination and administrative support for Methodist Healthcare Ministries' evolving community-focused strategies. Initially, this role will support the organization's Digital Equity efforts-helping manage logistics, contracts, and grants-but is structured to support future community initiatives as priorities shift over time. The Program Associate supports program operations, maintains accurate data systems, engages with partners, and assists with research and evaluation to inform strategic learning and program design.

Essential Duties:

• Coordinate program logistics, calendars, and communications across internal teams and external stakeholders.
• Support community initiatives through tracking deliverables, supporting reporting, and maintaining partner files.
• Assist in contract and grant administration, including reviewing scopes of work, gathering required documentation, and tracking payment schedules.
• Assist with data entry and document management in MHM's grant and contract systems. Maintain accurate data and assist in generating reports.
• Assist in the collection, organization, and analysis of data for evaluation and continuous improvement.
• Conduct research to inform program design and identify community needs and trends.
• Draft and prepare internal memos, partner communications, and meeting materials.
• Collaborate with Program and Finance teams to ensure timely payment processing and documentation.
• Support convenings, site visits, and virtual and in-person meetings through planning, material preparation, and logistical coordination.
• Perform other duties as assigned

Salary:

Hourly rate begins at $26.67. Mid range at $33.34. Actual starting rate will be commensurate with experience and education.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Skills:

• Excellent attention to detail, organization, and task prioritization.
• Clear and professional written and verbal communication.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Comfort with handling confidential and sensitive information.
• Ability to prioritize overlapping projects to complete work in a timely and fiscally responsible manner

Additional Desired Skills:

• Basic understanding of public health, digital equity, human services and disparities within Texas
• Experience in event planning is preferred
• Written and verbal Spanish language proficiency

Education/Experience:

Associates Degree in business administration, public health or humanities/social services required; Bachelors degree in business administration, public health or humanities/social services preferred. Two years in an professional administrative role in nonprofit programming, community programs, or grant coordination experience required. Experience with data entry, document tracking, or administrative systems preferred.

Language Ability:

Ability to effectively build strong relationships and work with all levels within the organization. Ability to read and interpret documents and instructions. Ability to write reports, develop correspondence, and memos from draft, copy or dictation. Ability to effectively present information and respond to questions from the executive team, managers, team members, clients, and the general public. Fluent in English required; Spanish bilingual preferred.

Certificates and Licenses:

N/A.

Computer Skills:

Excellent with Microsoft Office Suite. Ability to demonstrate working knowledge of the Internet, Outlook, PowerPoint, Adobe Acrobat Pro, Word and Excel applications.

Travel:

Ability to travel up to 20% of the time to community partner sites, MHM clinic and program sites, convenings, and conferences, including overnight stays. Must work some evenings and weekends as job duties may require.

Work Environment and Physical Demands:

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.