Scouting Coordinator (Project Management)

The Scouting Coordinator supports the football program's recruiting efforts by assisting in the evaluation and organization of prospective high school and/or college transfer portal student-athletes. This position is responsible for managing and maintaining scouting boards, compiling background information, supporting on-campus recruiting visits, and facilitating communication between coaching and scouting staff. The Scouting Coordinator ensures operational efficiency across daily recruiting activities and serves as a key contributor in the identification, evaluation, and onboarding of prospective student-athletes.

Essential Functions:

• Assist in the evaluation of prospective high school prospective and/or college transfer portal student-athletes (PSAs), including academic, athletic, and character assessments
• Manages and maintains scouting databases, player evaluation systems, and both electronic (e.g. NextGen Prospect) and manual scouting boards
• Compiles, analyzes, and distributes scouting reports and evaluations to support recruitment decisions
• Research and maintain comprehensive, up-to-date scouting lists for current and future team acquisitions
• Coordinates logistics for scouting activities such as travel, scheduling, event attendance, and report deadlines
• Supports the development and management of the player communication and correspondence plan to ensure consistent, timely, and effective outreach
• Provides onboarding assistance to new student-athletes upon their commitment
• Organizes and manage recruiting-related travel logistics for coaches
• Serves as a liaison between scouting staff, coaching staff, and front office personnel to ensure alignment and effective communication
• Assist in organizing scouting and recruiting meetings, including preparation for draft period.
• Participates in staff meetings, training sessions, and recruiting events as assigned
• Ensures compliance with all NCAA, conference, and institutional recruiting rules and policies

Required Education: Bachelor's degree, AND: 

• 1 year of experience in football recruiting, scouting, operations, or other related field

Equivalency/Substitution: Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree

Skills:

• Strong organizational and time-management abilities
• Excellent written and verbal communication skills
• Attention to detail and data accuracy
• Ability to work in a fast-paced environment
• Knowledge of NCAA rules and recruiting standards
• NextGen, ARMS, Hudl 

Working Conditions Detail:

• Frequent travel and irregular hours, particularly during recruiting season, camps, and on-campus events. Some travel may involve overnight stays and long hours.
• Must be able to work in an office environment, as well as during off-campus events such as recruiting trips
• Ability to work evenings, weekends, and holidays
• Extended periods of sitting, standing, walking, or driving during field visits and events
• Exposure to various weather conditions, including extreme temperatures or inclement weather

Supervision: None

Department Preferences:

• Master's Level Degree
• 3+ years' experience
• Previous experience in football scouting or recruiting operations

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.