Meeting & Events Coordinator (Finance)
At Piper Sandler, we connect capital with opportunity to build a better future.
We believe that diverse teams with unique backgrounds, skills and experiences yield more innovative solutions. This is reflected in our commitment to engage, hire, and retain bright, committed people to work in partnership within an inclusive environment that allows each person to achieve personal success and add value to our teams and communities.
We are currently looking for a Meetings & Event Coordinator in our Minneapolis, MN Office.
Reporting to the Managing Director or Director on the Meetings, Events & Media team, the meetings, and events coordinator will support corporate events and activities, including corporate meetings, conferences, client dinners and sponsorships.
Our team is looking for a creative, resilient, and energetic professional with strong organizational skills. This role must be able to effectively balance the individual needs of clients and stakeholders with the overall firm objectives. It requires a collaborative and technologically savvy individual with a discerning eye for quality. The events coordinator will contribute to overall conference management and strong execution with creative ideas, collaboration skills, self-motivation, and the ability to prioritize multiple tasks at once.
Responsibilities
Conference and Event Management
• Support and assist conference team with the 3-4 larger Piper Sandler industry conferences in healthcare, technology, energy, financial services, and consumer in addition to manage smaller-scale events individually.
• Manage internal events such as analyst and intern trainings which tend to be 1-3 weeks in length along with holiday parties and other internal meeting as necessary.
• Work with business partners and department management to keep open dialogues on event planning and implementation timeline and tasks throughout the event planning cycle
• Coordinate sponsorship events as assigned, providing expertise on marketing collateral development, benefits management and event logistics
• Assist with venue selection call in pre-planning events and securing sites and contracts
• Provide project management, maintains project status and communicates deadlines to the broader team
• Budget management
• Implement firm larger internal events such as corporate orientation and summer analyst trainings
• Meeting logistics, collateral materials and on-site coordination in support of the broader team to include conferences, corporate meetings, client dinners and other company events
• Manage and maintain the Piper Sandler Company Store along with custom branded orders firmwide. (Managing use of logo)
• Manage shipping lists for events. Pack and ship materials for all events.
• Keep inventory of event supplies and order supplies as needed.
• The ability to easily navigate registration database or survey tools - MeetMax and Qualtrics
Requirements
• 2-3 years' experience in and events
• Four-year bachelor's degree in marketing, public relations or communications
• Excellent verbal and written communication skills
• Excellent interpersonal skills and ability to interface effectively with a wide range of people
• Ability to work independently and with little supervision
• Proficient in: Microsoft Word, PowerPoint and Excel
• Meticulous attention to detail, exceptionally strong organization and communication skills, and eagerness to learn, contribute and add value
• Ability to manage timelines and adhere to sensitive deadlines
• Solid organization skills, able to prioritize under pressure and independently manage multiple deadlines
Desired Qualifications
• Experience in professional services firm and/or a highly regulated industry
• Ability to travel about 10% of the time if applicable
The anticipated starting salary range for individuals expressing interest in this position is $60,000 - $71,000 per year. Placement within this range is dependent upon level of experience, location and other factors. This position is eligible for annual incentive compensation which will be a part of the total compensation. Total compensation for this position will be competitive with the market.
