Receptionist & AP/AR Administrator (Administrative)

SUMMARY:
The Receptionist & AP/AR Administrator will answer the phone and process visitors per company procedure. This role is responsible for processing financial transactions, managing outstanding accounts and maintaining accurate recors for both what a company owes (accounts payable) and what is owed to the company (accounts receivable). They help ensure payments are made on time, invoices are processed correctly, and financial information is up-to-date.

ESSENTIAL DUTIES AND RESPONSIBILITIES
· Greets & signs in visitors per company procedure.
· Answers and directs incoming phone calls.
· Sorts & distributes mail. Makes trips to the post office as required.
· Perform routine accounting work in accordance with prescribed procedures.
· Process vendor invoices, verifying accuracy and completeness.
· Prepares and authorizes payments to vendors.
· Reconciles accounts payable statements.
· Resolves invoice discrepancies and issues.
· Respond to vendor inquiries.
· Prepares and sends invoices to customers.
· Collects payments from customers.
· Manages and tracks customer accounts.
· Reconciles bank statements and applies payments.
· Identifies and resolves delinquent accounts.
· Responds to customer inquiries.
· Maintains cash balance per guidelines set by the Corporate Controller.

SUPERVISORY RESPONSIBILITIES:
This position has no supervision responsibilities.