Administrative Assistant (Finance)
The Administrative Assistant - Reception is a dynamic individual who can serve as the face of the company seamlessly interfacing with callers, visitors, drivers and service personnel while navigating the demands of supporting multiple departments. The ideal candidate will possess a proactive attitude, anticipating the needs of those entering the office and the demands of each department, providing timely and effective support. They will excel in managing a variety of tasks concurrently, demonstrating exceptional organizational skills and attention to detail. This role requires someone who can adapt quickly to changing priorities and work collaboratively with diverse teams.
Responsibilities:
- Create a welcoming and professional front office environment.
- Greet and assist all visitors in a friendly and welcoming manner while ensuring building security by maintaining visitor logs, signing visitors in and out, and providing PPE as needed.
- Answer and direct all incoming phone calls in a timely and professional manner.
- Receive and distribute mail, packages, and courier deliveries.
- Prepare and mail corporate office communications and ship packages as needed.
- Provide general administrative support to staff as required.
- Manage inventory of office supplies and place orders as needed.
- Open and close the front office daily (including unlocking/locking doors, closing blinds, turning off lights, displays, etc.)
- Keep the reception area clean, organized and presentable at all times.
- Perform general administrative duties, projects and other related tasks as assigned.
