Unit Research Administrator (Finance)

Morsani College of Medicine's (MCOM) research proposals, awards and expenditures have increased substantially over the past five years. MCOM also continues to recruit new, highly-funded investigators aggressively in addition to supporting our younger faculty to pursue additional research. It is imperative for these faculty, postdoctoral researchers, and students to have access to knowledgeable research administrators who can provide quality customer service while keeping the University compliant.

The Unit Research Administrator (URA) will be tasked with providing pre-award research administration support to the MCOM Department of Molecular Medicine. It is expected that the URA will coordinate some complex research proposals within the MCOM Department of Molecular Medicine as well as provide support to the designated research office. Additionally, the URA will be tasked with providing administrative support to the Caregiver Education mission at the Byrd Alzheimer's Institute.Minimum Qualifications:

This position requires a Bachelor's degree and 1 year of professional administrative experience; or a Master's degree. Progressively responsible related experience may substitute for the required education on a year for year basis.

Preferred Qualifications:

Experience with preparing grant proposals. Experience in managing grants. Knowledge of federal funding. Knowledge of Uniform Guidance. Ability to meet deadlines. Ability to develop budgets and analyze financial information.

This position may be subject to a Level 1 or Level 2 criminal background check

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( hr-ADA-Request@usf.edu ) to coordinate your accommodation request.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .Pre-Award: Assist researchers with applying to internal and external grant opportunities. Duties will include conveying proposal guidelines and assisting in preparing grant applications and internal funding proposal forms. The incumbent will review applications for format and completeness, coordinate subcontracts, and ensure adherence to all USF and sponsor guidelines.

Develop grants budgets, including projects with one or more subcontracts/collaborators. Reviews award budgets and expenditures for compliance with grant terms and unit guidelines. Responsibilities may include processing purchase orders, reconciling p-card charges, and other fiscal tasks as needed.

Provide administrative support to caregiver education mission at the Byrd Institute. Responsibilities may include event planning and promotion and providing fiscal support.

Reporting: This position will assist in tracking and reporting MCOM awards, proposals, and publications. Keeps statistics on unit research activities. Tracks Institutional Animal Care and Use Committee (IACUC) protocol end dates for researchers to ensure continuity.