Maintenance Planner Coordinator (Finance)

Position Description

Detail-oriented and organized Maintenance Planner/Coordinator to support our maintenance operations. This position plays a critical role in ensuring the efficient tracking, reporting, and coordination of maintenance activities through computerized systems (Maximo) and manual processes. The successful candidate will be responsible for managing work orders, inventory, preventative maintenance/scheduling, and vendor coordination.

Position Requirements

• Enter and manage maintenance data in the Maximo Computerized Maintenance Management System (CMMS).
• Perform preventative maintenance routinely on equipment.
• Create, issue, and close work orders for maintenance tasks.
• Maintain and update preventive maintenance schedules for equipment and systems.
• Input data from completed maintenance tasks into the system accurately.
• Track and report fuel usage for company equipment.
• Maintain computerized parts inventory and assist with physical inventory counts and ordering.
• Monitor pending maintenance work files and ensure timely follow-ups.
• Identify and help source materials or parts required for maintenance jobs.
• Monitor maintenance data for accuracy and flag discrepancies.
• Develop and distribute maintenance reports as requested.
• Order maintenance parts and supplies as directed by the supervisor.
• Support vendor project coordination, including obtaining quotes and managing timelines/budgets.
• Ensure documentation complies with company, customer, and regulatory requirements.
• Perform general clerical duties (filing, scanning, copying, posting notices, distributing mail).
• Perform additional duties as assigned or required to support the maintenance department.

Required Education:

• High school diploma or equivalent (required)
• Associate degree or higher in a technical or business field (preferred)

Experience & Knowledge:

• 1-3 years experience in a maintenance or industrial environment preferred
• Experience with preventive maintenance, electrical/hydraulic systems a plus
• Familiarity with inventory control and spare parts management
• Experience working with CMMS platforms, preferably Maximo
• Proven ability to manage projects with deadlines and budgets
• High proficiency in Microsoft Office applications (Word, Excel, Outlook, Access)

Skills & Competencies:

• Strong organizational and multitasking skills
• Excellent attention to detail and ability to maintain accurate records
• Clear communication skills, especially using maintenance and technical terminology
• Ability to work independently and under pressure to meet deadlines
• Customer service mindset and ability to collaborate across teams
• Ability to interpret and follow work instructions and safety procedures
• Must pass required safety training and background checks
• Valid driver's license with an acceptable driving record
• Ability to obtain TWIC (Transportation Worker Identification Credential) if required

Work Environment:
This position may involve occasional visits to field or maintenance sites. Must be able to work in both office and industrial settings and handle physical inventory when necessary.
PHYSICAL DEMANDS:
Must be capable of sitting / standing for extended periods of time
• Must be capable of occasional lifting and carrying of up to 25 lbs.
• While performing the duties of this job, the employee is regularly required to stand, walk, use hands to finger, handle or feel; reach with hands and arms; frequently required to talk or hear.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

WORKING CONDITIONS:
Must be willing and able to work all days (weekdays, week nights and weekends)
• Exposure to dust and noise occasionally as work is completed in a terminal environment
• Fast paced environment; deadline oriented
• This position may be subject to frequent interruptions
• Successful candidate subject to successful completion of background check and pre-employment and random drug screens
EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.