Executive Assistant (Administrative)

Essential Functions and Responsibilities:

Executive Staff Support:

• Effectively manage and prioritize the President's and executives' calendars.
• Schedule and coordinate internal and external meetings, ensuring efficient use of their time.
• Arrange and coordinate domestic and international travel logistics, including flights, accommodations, transportation, and itineraries.
• Collaborate with executive team members to plan, organize, and execute meetings, conferences, and events.
• Coordinate logistics, including venue selection, catering, audio-visual requirements, and material preparation for the President and CEO staff meetings
• Handle sensitive information with the utmost discretion and maintain a high level of confidentiality.
• Cultivate positive working relationships with internal and external stakeholders.

 

Administrative Support:

• Follow up with executives and their teams to ensure timely completion of tasks, including performance management and compliance training deadlines.
• Assist in special projects and initiatives as directed by the President or other executives
• Support the HR team with managing employee files.

 

Time Allocation:

• President: 8 hours per week
• VP HR: 7 hours per week
• CRO, CFO, CMO, CTO, Chief Architect – 4 hours per week per leader

 

Requirements

• Proven experience as an executive assistant or in a similar role.
• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy in all tasks.
• Excellent written and verbal communication skills.
• Proficient in calendar management tools and Microsoft Office Suite.
• Ability to handle confidential information with discretion.
• Flexibility to adapt to changing priorities and work independently.
• Possesses a strong aptitude for technology with the ability to quickly master and integrate tools relevant to the role.
• Must comply with company vaccination policy
• Ability to follow DI's policies and procedures
• Based in the greater Burlington, VT area and able to be in the office weekly or when requested

 

Education and/or Experience

Previous experience supporting C-level executives is highly desirable.

 

Physical Requirements/Working Conditions:

While performing duties of this job, the employee is predominantly functioning in a sedentary light office position with a high frequency of keyboarding and computer use.

 

Supervision Level

This person reports directly to the People Operations Manager. 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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