Senior Executive Assistant - Los Alamos, NM (Finance)

The Opportunity:

Tetra Tech is adding a highly skilled Senior Executive Assistant to provide high-level administrative and operational support to executive leadership and technical staff within the Tech2 Solutions (T2S) Water Program. This role is vital to the smooth functioning of daily program activities, including project deliverable preparation, vehicle fleet logistics, and program management office functions.

The Senior Executive Assistant will also support finance, purchasing, and human resources functions through data management, reporting, and process coordination. This individual will play a key role in designing and improving administrative workflows, generating documentation using specialized software, and collaborating with other administrative professionals to achieve program goals.

This position is on-site at our Los Alamos, NM office. Only local applicants will be considered.

Why Tetra Tech:

At Tetra Tech, we are Leading with Science to solve the world's most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.

Your Impact:

Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential - join us to advance your career while leaving a lasting legacy.

Your Role:

• Provide executive-level administrative support for the T2S Water Program.
• Support technical staff with preparation, reproduction, and submittal of project reports and deliverables.
• Administer the T2S vehicle fleet, coordinate with custodians, and maintain logs.
• Assist the Program Management Office with tracking and formal submittals of project deliverables.
• Perform support activities for finance, purchasing, HR, or project/technical units.
• Compile and generate reports, statistics, timelines, tables, graphs, correspondence, and presentations using specialized software.
• Collaborate with other administrative staff to ensure program objectives are met.
• Design processes to improve workflow and efficiency.
• Provide guidance and information to others on unit procedures and practices.
• Adhere to all health & safety policies and practices.

• Conduct activities in line with internal procedures, legislation, and industry standards.
• Pursue continuous professional development and maintain a high degree of discipline knowledge and awareness.
• Work in a safe manner at all times and report all health and safety incidents and concerns.
• Additional duties as required.

Required Skills/Abilities:

• High degree of professionalism, sensitivity, and tact, especially in high-pressure situations.
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational and prioritization skills with ability to manage multiple tasks.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and database management.
• Ability to work independently with minimal direction as well as in a collaborative team environment.
• Strong written and verbal communication skills.
• Familiarity with the LANL site and work environment preferred.
• Knowledge of applicable laws, regulations, and policies.

• Must possess a valid driver's license with a clean driving record without restrictions.

• U.S. Citizenship required

Qualifications:

• High school diploma or equivalent required; Bachelor's degree preferred.
• Career level determined by years of relevant experience, knowledge, and demonstrated ability.
• Combination of education and experience will be considered if knowledge, skills, and abilities are met.

Life at Tetra Tech:

The perks of working at Tetra Tech include:

• Comprehensive and market-competitive benefits. https://www.tetratech.com/careers/life-at-tetra-tech/
• Merit-based financial rewards.
• Flexibility and company-wide commitment to work/life balance.
• Collaborative team atmosphere that values the contributions of all employees.
• Learning and development opportunities for ongoing professional growth.

A pre-employment drug screen in compliance with federal regulations is required, along with a physical if needed.

Working Conditions:

• The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

• While performing the duties of this job, the employee is required to walk, use hands to finger, handle objects, tools, or controls; reach with hands and arms; balance; stoop; bending or crouching; talk or hear.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Some lifting of files, opening cabinets.
• Bending or standing as necessary.

Work Environment:

While performing the duties of this job, the employee is exposed to weather conditions and other elements prevalent at the time.

This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment.

At Tetra Tech, health and safety play a vital role in our success. Tetra Tech's employees work together to comply with all applicable health & safety practices and protocols, including public health orders and regulations that are mandated by local, state, provincial, federal, international authorities, and clients.

About Tetra Tech:

Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science ® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.

Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.

We invite applications from all interested parties.

Explore our open positions at https://www.tetratech.com/careers . Follow us on social media to learn more about our people, culture, and opportunities:

LinkedIn: @TetraTechCareers

X (Twitter): @TetraTechJobs

Additional Information

• Organization: 194 CES