Administrative Assistant II (Finance)
JOB DESCRIPTION
As a 100% employee-owned contractor, when you work at Sundt, you're not just hiring on at a company, you're joining a culture. Because everyone at Sundt is part owner, you'll join a team of people who are deeply invested in their work. From apprentices to managers, we're passionate about the details and deliberate in everything we do.
At Sundt we focus on building long-term prosperity for our clients, communities and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We're driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America.
Job Summary
The Administrative Assistant II or Operations Coordinator provides comprehensive administrative and operational support to ensure the smooth functioning of day-to-day business activities. This role plays a key part in cross-departmental communication, event coordination, business development support, internal communications, and maintaining a productive office environment.
Key Responsibilities
Administrative & Operational Support
- Serve as a liaison between departments and job sites to ensure effective communication and workflow.
- Manage incoming correspondence, phone coverage, mail distribution, and departmental records.
- Support invoice processing, proposal formatting, and maintenance of client and project contact databases.
- Provide logistical support for meetings, including preparation of materials and scheduling.
- Assist with the preparation of quarterly presentations, gathering input and formatting content for leadership.
- Plan and coordinate internal events, meetings, and employee recognition activities.
- Arrange travel logistics and event details for internal and external meetings.
- Procure materials such as promotional items, business cards, and supplies for events.
- Create and distribute the group's internal newsletter, including collecting content, designing layout, and managing deadlines.
- Support internal communication efforts including new hire onboarding and employee recognition initiatives.
- Actively participate in company committees such as the Spirit Committee, fostering a positive and inclusive culture.
- Monitor and maintain office supplies and equipment.
- Coordinate facility requests, including maintenance and service needs.
- Prepare and organize conference rooms for meetings and other business activities.
Minimum Job Requirements
- High school diploma or equivalent required; additional coursework in business administration preferred.
- 3-5 years of administrative or operational experience, preferably in a construction or corporate environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with presentation and design tools is a plus.
- Strong organizational, interpersonal, and written communication skills.
- Ability to handle confidential information with discretion and work independently with minimal supervision.
- Job duties and responsibilities may be modified at any time based on organizational needs.
- Occasional stooping, kneeling, or bending.
- Frequent use of hands for grasping, lifting, handling, or carrying objects.
- Interaction with people and technology throughout the workday.
- Ability to lift, push, or pull up to 50 lbs occasionally.
- Sit, stand, or walk for extended periods during a shift.
- Frequent use of phones, computers, and electronic communication tools.
Non-Safety Sensitive
Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.
Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.
Benefit list:
Market Competitive Salary (paid weekly)
Bonus Eligibility based on company, group, and individual performance
Employee Stock Ownership Plan & 401K
Industry Leading Health Coverage Starting Your First Day
Flexible Time Off (FTO)
Medical, Health Savings, and Wellness credits
Flexible Spending Accounts
Employee Assistance Program
Workplace Wellness Programs
Mental Health Program
Life and Disability Insurance
Employee-Owner Perks
Educational Assistance
Sundt Foundation - Charitable Employee-Owner's program
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