Temp HR Operations 2 - Remote (Finance)
An industry leader, The Wine Group is one of the world's foremost producers of award-winning wines across more than 60 wine brands and many winery facilities in California, New York, and Australia. Headquartered in Livermore, California, TWG is an industry innovator when it comes to developing, marketing, and selling wine brands beloved by consumers around the world, including Cupcake, Franzia, Benziger, Imagery, Tribute, 7 Deadly, Cooper & Thief, The Dreaming Tree, Charles Smith Wines, and more. The Wine Group believes in producing wine using sustainable and earth-friendly practices to foster healthy land and agriculture for generations to come. The company demonstrates environmental stewardship through its commitment to clean energy and by ensuring that all its owned vineyards are certified sustainable or biodynamic. To learn more, please visit: www.thewinegroup.com.
JOB SUMMARY
As part of the HR Operations team, the HR Operations 2 will report to the HR Operations Manager. The position will be responsible for understanding a wide variety of HR Operations practices. The HR Operations 2 will collaborate cross functionally across the organization to provide applicable support. We are seeking a highly organized and detail-oriented HR Operations Specialist with 3–5 years of relevant experience to support the day-to-day operations of our Human Resources department. This role is responsible for ensuring the smooth execution of HR processes, maintaining HR systems, ensuring compliance, and providing exceptional support to employees and management.
ESSENTIAL FUNCTIONS
- Maintain HRIS and other HR systems; ensure data accuracy and integrity.
- Performs employee record-workflow audits.
- Responds and processes all unemployment claims.
- Processes relocation expenses and ensures adherence to the policy.
- Administers employee referral program.
- Responsible for the issuance of TWG ID badges - new, replacement, and access changes; requiring onsite printing and distribution of badges.
- Administers weekly meal period reports.
- Audits all onboarding processes.
- Administers education reimbursement program.
- Performs document management audits to ensure proper naming convention is utilized.
- Performs monthly audits on PIIA forms for new hires.
- Manage employee life cycle processes (onboarding, offboarding, job changes, promotions, terminations, etc.).
- Maintain accurate and up-to-date employee records in compliance with company policies and legal requirements.
- Ensure compliance with federal, state, and local employment laws and regulations.
- Respond to employee inquiries related to policies and HR processes.
- Partner with payroll to ensure timely and accurate processing of employee data changes.
- Support internal audits and provide documentation as needed.
- Participate in HR projects and process improvement initiatives.
- Provide support for training, employee engagement, and other HR programs as assigned.
- HR Support ticketing administration.
- Will Assist with a variety of HR Operations initiatives and projects including HR Onboarding, Offboarding, System entries, and Reporting as required.
- Responsible for being proactive and show initiative to taking on additional tasks and responsibilities as needed and required.
- Performs other duties as required.
QUALIFICATIONS
- Minimum 3-5 years HR related work experience.
- Bachelor's Degree Preferred.
- Effective written and oral communication skills.
- Experience with process improvement and innovating HR related programs.
- Strong organizational skills.
- Excellent time management skills.
- Able to travel locally occasionally.
- Strong interpersonal skills and team player mentality.
PHYSICAL DEMANDS
- Operate an office workstation and other office equipment, such as a computer screen, keyboard, mouse, copier and printer for extended periods of time.
- Stand or remain in a stationary position for long periods of time when required.
COMPENSATION
- Hourly Pay Range Posted: $28.00 - $30.00/hr.
- Actual compensation will be based on factors such as experience; skills, knowledge, and abilities; education; and other position related factors.
At The Wine Group, we are proud to be an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.
